Staff

 

 
1.0
Staff Excellence Awards
1.1 Five merit awards (Community Service, Service to the University, Staff-to-Staff Mentoring, Innovation and Team Effort) are available to recognize formally those San Diego State University staff members who have made significant contributions in each of the respective areas based on criteria posted on the Staff Affairs Committee website.
1.2 Two non-staff awards (Auxiliary Support and Manager of the Year) are available to recognize formally one employee from auxiliaries of San Diego State University (San Diego State University Research Foundation, Associates Students, Aztec Shops) and one Management Personnel Plan (MPP) employee of San Diego State University who have made significant contributions to the
university.
1.3 Procedure and Criteria for Nomination
1.31 To be eligible, nominees must be permanent full-time staff employees of San Diego State University (San Diego and/or SDSU Imperial Valley) in good standing with the University, and be employed with the University at the time of the award, as verified through Human Resources. Members of the Staff Honors and Awards committee are ineligible to receive an award during any year they serve on the committee.
1.32 To be eligible, nominees in the Auxiliary Support category must be a full-time  employee of a recognized San Diego State University auxiliary (San Diegoand/or
SDSU Imperial Valley) in good standing with the auxiliary and be employed with the auxiliary at the time of the award, as verified through the auxiliary’s human resources department.
1.33 The Staff Honors and Awards Committee shall issue a campus wide call for nominations, utilizing a wide variety of methods, in order to collect nominations in each category. Nominations may be received from staff, students, faculty members, administrators, alumni, and other members of the community. Nominees will be considered for an award only in the category in which they are nominated, however an individual may be nominated in more than one category. Separate nominations are required for each category.
1.34 Each nomination shall include: (a) Nominator’s contact information (name, department, telephone, email, primary role) (b) Name and contact information of nominee (c) Award nomination category (d) Description of work or event that is deserving of award (e) Actions that set the nominee apart from other candidates, and (f) Unique qualities that make the nominee worthy of award.
1.35 The Staff Honors and Awards Committee shall review all nominations,
determine eligibility and select those nominations which best fit the criteria for each category. The committee will then forward all vetted nominations in each
category and highlight up to three unranked nominations in each category to the President, who shall select the recipients. The president will determine how many awards, if any, will be given in each category.
1.36 Members of the Staff Honors and Awards committee are ineligible to receive an award during any year they serve on the committee. Student employees
and faculty members (bargaining unit 3 tenure/tenure track and lecturers*) are also ineligible to receive an award.

* Staff members who serve as part-time lecturers are eligible for merit awards,
provided they are nominated in their role as a staff member.

* Approved at September 3, 2019 Senate Meeting

2.0 Staff Lifetime Contribution to the University Award 

2.1
Criteria

The Staff Lifetime Contribution to the University Award shall be awarded to staff members who make significant contributions to the mission of the university throughout their career. 
2.11 In order to be eligible, staff members who have served the university for a minimum of fifteen years shall be considered.
2.12 Represented staff and MPP staff of the university are eligible for this award and must be actively employed by the university at the time of the award (fall semester) in order to be considered.
2.13 Staff members who serve as part‐time lecturers are eligible for the award provided they are nominated in their role as a staff member.

2.2 Procedure

Nominations shall be called for the by the Staff Honors and Awards Committee during the first week of the spring semester. Nominations may be received from students, staff members, administrators, alumni, and other members of the community. Complete self‐nominations are permitted. Each nomination shall include (a) a completed nomination form and (b) at least three letters of recommendation from current SDSU faculty, staff or administrators. Nominations shall be submitted to the chair of the Staff Honors and Awards Committee. 

2.21 Nominations shall be called for the by the Staff Honors and Awards Committee during the first week of the spring semester. Nominations may be received from students, staff members, administrators, alumni, and other members of the community. Complete self‐nominations are permitted. Each nomination shall include (a) a completed nomination form and (b) at least three letters of recommendation from current SDSU faculty, staff or administrators. Nominations shall be submitted to the chair of the Staff Honors and Awards Committee.
2.22 The Staff Honors and Awards Committee shall review supporting documentation of nominee, ensure nomination completion and eligibility. The committee shall submit three unranked nominations with written rationales for the committee’s choices to the University President.  
2.23 The President shall select the recipient.

2.3

The staff member honored with this award shall receive a monetary bonus from the San Diego State University Alumni Association.

 

*Approved at April 7, 2020 Senate Meeting

   
 
1.0 Faculty, staff, and administration shall complement each other in the mission of the university to provide the best possible education for its students. Accordingly, San Diego State University shall strive to provide an environment where people demonstrate mutual respect regardless of rank or role.
2.0 For employees covered under specific collective bargaining agreements, policies relating to wages, hours, work assignments, and working conditions shall be addressed in the Collective Bargaining Agreement
(CBA) for each one of those employees’ specified unit. A copy of the employee’s agreement shall be found in the Center for Human Resources and shall be made available to any staff member upon request.
3.0 Information on policies relating to employees of auxiliary organizations and other organizations as listed in the Office of the Chancellor pursuant to Title 5 of the California Code of Regulations, sec. 42406, and covered by sec. 42405, shall be located in the human resources department for each specific auxiliary organization.
4.0 Policies relating to employees under the Management Personnel Plan shall be covered by Title 5 of the California Code of Regulations, secs. 42720–42723.
5.0
Academic Misconduct*

Staff shall not provide students with unethical academic assistance, including but not limited to: providing or arranging for the provision of

(a) copies of a test, an examination, or other course material to any student without the permission of the instructor;
(b) fraudulent academic credit or false transcripts regarding an individual’s academic record; and
(c) an academic exception that results in a grade change, academic credit, or fulfillment of a graduation requirement when such an exception is not available to all students.

Any disciplinary action will be administered in accordance with the Education Code and applicable Collective Bargaining Agreement.

*Approved at the March 2018 Senate meeting.

6.0 Staff Emeritus Status*
6.1 Conferral of emeritus status represents an honor bestowed by the university in recognition of significant and distinguished service to the university by staff from San Diego State University who may seek to continue their affiliation with and service to the institution. 
6.2 Privileges: The privileges of emeritus status, as available and following normal procedures for allocation, shall include (a) library privileges accorded all regular staff members, (b) email access, (c) ability to serve on Senate appointed and campus ad hoc committees as appropriate, (d) Identification cards indicating emeritus status and, (e) any other privileges as deemed appropriate.
6.3   Eligibility: Emeritus status is granted at the campus level. Years of service at the campus, either continuously or at different times, may be considered as evidence of merit. Emeritus status may be conferred only upon staff employees who have: (a) provided significant or sustained contribution in promoting the mission of the university and who are eligible to activate their annuities from the CSU system. Exceptional cases may be considered for recommendation to the Senate based on merit.
6.4  Nomination: The Staff Honors and Awards Committee shall recommend to the Senate staff members eligible for emeritus status.
6.4.1 Each quarter, the committee shall receive from Human Resources (a) a list of staff employees with 10 or more full time years (or the part time equivalent of 10 or more years) of service to the university and have informed the university of their intention to retire, (b) their anticipated dates of retirement, and (c) their status with respect to service retirement.
6.4.2  Nominations for emeritus status shall be submitted to the Senate for conferral by the Staff Honors and Awards Committee. Nominations for exceptional cases must be accompanied by a rationale for conferral of emeritus status
6.4.3 If eligible persons are omitted from emeritus status, they may within three years of the date of prior decision request of the Chair of the Senate consideration for emeritus status.
 6.5 Emeritus status shall be granted by formal action of the Senate, viva voce, to a member of the staff upon service retirement. Emeritus status shall be granted under other 8 conditions to recognize extraordinary service to the university by a majority vote of the Senate taken viva voce.
 6.6

The names of emeritus staff shall be listed on the Senate, Staff Affairs Committee, and departmental, school and/or College websites.

*Approved at the April 2020 Senate meeting.